Coordination Infrastructure for High-Stakes Events
MergeLabs structures your operations to handle complexity today and build institutional intelligence for tomorrow.
Structured Coordination Data
Live Master Schedules: Create one source of truth. Sync changes instantly across every sub-schedule.
Integrated Runsheets: Turn your schedule into actionable flows for staff and volunteers.
Contextual Communication: Keep chats, notes, and tasks attached to specific activities.
Smart Distribution: Send targeted alerts and emails with schedule info.
The High Cost of Unstructured Coordination
Generic tools like spreadsheets and chat apps create data silos.
Knowledge Amnesia
Only the person who did the job retains the knowledge.
Dependency Bottlenecks
New staff can’t think independently without historical context.
Slow Decisions
Leadership wastes hours in meetings because data is buried in static files.
Orchestrate Complex Operations with Precision
Build only once and keep a single source of truth
- While building the agenda, you automatically get all the other views with it.
- Adjusting activities in one view automatically updates them in all views.
Planning, Operations, and Guest Schedules, side-by-side
- You can visualize your Plenary, Breakouts, and Ops schedules side-by-side to spot conflicts instantly.
- You can slice off any of those columns and send it to a stakeholder as a simple link.
Turn everything into reusable playbooks
- Clone activities and all the copy and tasks that goes with it.
- Clone entire schedules, including all activities.
- Clone entire events with all their schedules, tasks, notes, and more. All dates and times automatically adapt to new periods and time zones.
One Master Plan. Infinite Tailored Views
- Give every stakeholder a view tailored to their specific needs.
- From high-level flow to minute-by-minute runsheets – everything is connected.
Live Execution Monitoring
Stop chasing status updates via text. Watch tasks move from “Pending” to “Done” in real-time on your dashboard. You’ll automatically get informed if something hits a block.
Retain Institutional Memory
Turn active work into a living history that fuels insights and improves decisions for future teams.
Precision Information Delivery
- Tailored Schedules & information pages
- Segmented conversations
- Targeted alerts and emails
- Auto-localization
- Role-based privacy
Empower Independent Execution For Staff & Volunteers
Stop being the bottleneck. Give your workforce the real-time context they need to act without constantly asking for permission.
The Missing Link in Your Tech Stack
- Generic project tools lack the dimension of “Time” and “Place.” Guest management tools lack “Operations.” MergeLabs bridges the gap.
- Let each stakeholder see the same Time-Place information from their perspective, and within the context of their activities. And still, if you move an activity, it automatically changes for everybody involved.
“Having the MergeLabs application solution as part of our event feature helped ease our communications and coordination between the organizing team and our large number of guests.”
Keiko Hoshino
Global Marketing Coordinator, Nikon Lenswear
Frictionless Information Delivery
Ensure 100% adoption with an app that removes every barrier to entry. No logins. No connectivity issues.
Zero-Barrier Access
- No passwords or accounts required. Users scan a QR code to access their curated agenda instantly.
- Deliver schedules and push notifications in the user’s preferred language. Ensure total comprehension.
- Drag-and-drop a change in your schedules. It propagates instantly to every device, everywhere.
The Operational Advantage
Master Complex Schedules
Build multi-track, multi-role agendas in a structured environment designed for high-stakes logistics.
Single Source of Truth
Eliminate version control chaos. When you update the Master Schedule, every runsheet, app, and itinerary updates instantly.
Eliminate Operational Noise
Task progression updates are visible, so much of the check-in is no longer needed.
Avoid people missing key moments
With timely, localized, and tailored push notifications, people don’t forget to show up.
Resilient App
Our “Offline-First” architecture ensures data is accessible even when the network fails.
Avoid unnecessary clutter
Each person only receives the information that is relevant to them, no more, no less.
Remove Key-Person Dependency
If you become the only person with all the information, your capacity is limited to you.
Avoid repeating the same mistakes
Automatically collect tacit knowledge in a structured way to build your knowledge base.
Create Playbooks
Turn your best events into standardized playbooks.
Let’s Talk
Discuss your specific coordination bottlenecks directly with the founder.
Our Goal – Unlocking Operational Capacity
Our goal is to help you create incredible experiences that enrich people’s lives by providing you tools that are designed for coordination management challenges.
The MergeLabs platform helps you bring schedules, runsheets, tasks, notes, alerts, and conversations into one central coordination data hub.
We help you
- have a central place of truth for everybody involved
- capture tacit knowledge of your team
- get a better overview of your entire event portfolio
This allows the software to support you and your team with making continuous improvements, facilitate staff onboarding and training and effectively re-run playbooks that work.
Our Vision – Handle Complexity With Ease For Maximum Value Creation
“Ask not how to simplify your event, ask how to master complexity with ease to create something remarkable.” – Ali Taghavi
Bringing people together takes a lot of energy. Instead of forcing simplicity, which often means leaving “impact” on the table, our vision is to help you handle complexity with ease. We want to help you capture opportunities to create more impactful experiences.
Our Mission – Spreading Enriched Environments
During Ali’s time as an Alzheimer’s researcher, he became fascinated by the concept of “Enriched Environments” – stimulating experiences that, in rodents, significantly regenerated neurons and helped prevent dementia and depression. For the past twenty years, he has dedicated his life to creating these environments worldwide.
This startup is the next evolution of that mission. By streamlining operational complexity, we provide the tools needed to craft meaningful, immersive experiences, ensuring more people can benefit from truly transformative events.
For Investors
We believe the category of “Real-time Coordination Management Solution” is vastly underserved and ready to be served. We have a clear “Why now” and a powerful founder team with a strong “Why”. Towards the end of 2026 we will raise our next funding round, if you wish to connect before, please reach out.
For Developers
Our software is focused on using C# across the entire tech stack. Contrary to common startup advice, we’ve built a strong foundation from the start. Tasks are not assigned but taken. We work fully remote without any routine travel. If you are an experienced C# developer, let’s talk! We can’t wait to show you our code base 🙌
The founders
We each have over two decades of in-depth event experience. Want to know more?
- Considering our solution for your event?
- Want to know about our roadmap?
- Want to know more about us?
