An Event Execution Platform For Corporate Event Planners
When an international multidisciplinary team needs to be coordinated down to the minute.
No Solution Keeps The Linkage Between Your Operational Tools
As long as your event’s operational schedules, task management solutions, and guest management solutions aren’t integrated into one system, you’ll always be the glue that is holding everything together.
We Built A Schedule and Task Coordination Solution
MergeLabs built a solution for projects where the minutes matter. Manage your planning, tasks, guest notifications and schedules all from one integrated solution.
Perfect for
Are you in charge of incentive travel or organizing the conference? MergeLabs solution is perfect for you!
Incentive Travels
You are responsible for bringing teams from all corners of the organization together for a remarkable experience.
- Localize the schedules for each country and have each country manager be in charge of their teams.
- Provide an infrastructure with clear schedules, tasks, and information to reduce the volume of WhatsApp chats and groups.
- Build the schedules once, and give each person a perfectly tailored schedule that is always aligned with yours.
Conferences
You are in charge of running the conference and need to coordinate with venues, service providers, guests, and staff.
- Manage operational schedules, guest schedules, and ticketing in a fully integrated system designed for seamless execution.
- Implement an innovative affiliate program to expand your reach and fill your conference.
- Start each edition by building on the past edition with our simple cloning function, ensuring every event benefits from previous learnings, no matter who’s on the team.
Case Study:
Multi-Country Incentive Travel
The organization is sending teams from multiple countries to meet, and you make everything go smoothly.
Guests Travelling From Their Country To Yours
- Guests can see their travel itinerary in their time zone and their language.
- Guests can see schedules at multiple levels. Personal schedule, team schedules, overall program.
- Team managers can select between any schedules.
You Organize A Collective Tour For Your Guests
- Provide the shuttle service instructions in their language while your guests and staff see the information in their preferred language.
- NO APP INSTALL NEEDED!
Coordinate A Fleet of Busses Easily
- Each country manager can keep track of their team’s departure while communicating this with everybody without additional messaging.
- Each activity holds a task-management Kanban that triggers notifications to the rest of the staff.
Dashboards Update Automatically
- Dramatically reduce the amount of messaging chatter by having full visibility of how tasks are progressing.
- Event managers can immediately see which activities have completed tasks and which are stuck.
- See what is happening across all teams at any time and from any place.
Send Guests Activity Related Notifications
- Send guests notifications connected to each activity.
- The system stores each guest’s preferred locale so even notifications and broadcast messages can be localized.
- You can bring your own SMTP email for the best deliverable.
- Soon also per SMS and App notifications.
Drag & Drop Agenda Allows For Easy On The Go Adjustments
- Easily change schedules from your phone, and have it automatically update all the schedules.
- Perfect for quick last-minute changes.
Build Your Schedule Once – See It In Many Views
- Toggle between different views to capture inefficiencies.
- Perfect for planning and optimizing schedules.
Organizing A Gala For Your Guests? Just Assign Schedules To Run Sheets.
- The event moves towards a big Gala for all guests and you want to manage the Schedules for DJs, Catering, MC and other elements of the Gala.
- Each role or workstation can receive its own run sheets.
- All run sheets are interconnected, a change in one place, changes everywhere.
Infrastructure For Corporations
Security
Built on the Microsoft .Net 9 framework. Virtualized Linux-based environments and advanced security infrastructure ensure your event portfolios are secured and protected.
Multi-Brand Solution
For each event, you can send notification emails using brand-specific domains, as well as assigning multiple payment gateways.
A Global Solution
You can fully localize each event to any language, build a global network of affiliate partners supporting your ticketing efforts.
Data Export (JSON and CSV)
Your data is yours. Export both registration and notification email data to sync with any other tools.
Portfolio Management
Manage all your events in one place. Soon, we will also provide a portfolio level overview and KPIs.
Personal Event Marketplace
Provide an overview of all the organization’s events in one place.
Spreadsheets are no longer the correct answer for Corporate Event Planners.
Data Is Too Valuable
Your data should be structured, easily accessible, and seamlessly integrated with other solutions. Locking it away in spreadsheets limits its potential and prevents you from gaining crucial insights.
Capturing Tacit Knowledge
One of the biggest challenges for any organization is preserving the knowledge of experienced team members. Treating schedules as structured data allows you to capture and share this expertise across your entire team.
Blocks Scalability
You can’t be in a million places at once. A structured scheduling solution ensures seamless coordination and enables sustainable growth.
Guidance and Onboarding
Well-structured scheduling data makes onboarding and training new team members easier, significantly reducing the risk of mistakes and ensuring smooth event execution.
Our Goal – Capture Tacit Knowledge
Our goal is to help you capture the tacit knowledge of all aspects of creating your events as an automatic process while creating it. When scheduling, tasks, and conversations all happen in one structured place, all tacit knowledge is captured—allowing for continuous learning, even if individual team members change. This allows the software to support you and your team with streamlining workflows, providing reminders, and even providing practices according to what worked best for you at each step of the event production.
Our Vision – Handle Complexity With Ease For Maximum Value Creation
“Ask not how to simplify your event — ask how to master complexity with ease to create something remarkable.” – Ali Taghavi
Bringing people together takes a lot of energy. Instead of forcing simplicity—which often means leaving “impact” on the table—our vision is to help you handle complexity with ease. We want to help you capture opportunities to create more impactful experiences.
Our Mission – Spreading Enriched Environments
During my time as an Alzheimer’s researcher, I became fascinated by the concept of “Enriched Environments”—stimulating experiences that, in rodents, significantly regenerated neurons and helped prevent dementia and depression. For the past twenty years, I have dedicated my life to creating these environments worldwide.
This startup is the next evolution of that mission. By streamlining complexity, we provide the tools needed to craft meaningful, immersive experiences—ensuring more people can benefit from truly transformative events.
Security Infrastructure
Security is at the core of our platform’s design. Our solution is built on the robust Microsoft .Net framework and runs in virtualized Linux-based environments using Docker and Kubernetes. No personally identifiable information (PII) is ever stored in cookies, and all sensitive data is securely managed in a HashiCorp Vault, a leading tool for secure data storage. We use automatic password cycling and separate public from private APIs to enhance security. Additionally, end-to-end encryption (E2EE) is on our roadmap to provide even greater protection for your data.
Enterprise Solution
With decades of experience building enterprise-grade infrastructure, we offer robust solutions for secure and efficient event management. Our platform supports SSO via LDAP or OIDC, and includes built-in functionality for segmenting account access at the subsidiary or business unit level. All event assets and participant registrations can be organized into groups with designated user permissions, ensuring secure compartmentalization. Additionally, each event can support multiple payment gateways to streamline accounting and budgeting.
For Investors
This has started to change recently. The limitations of spreadsheets, such as data for AI, data integrity, integration capabilities, and organizational scalability, are becoming more apparent.
Why now: VisiCalc, introduced in 1979, established spreadsheets as the go-to scheduling tool for decades. Any suggestion to use an alternative was easily dismissed.
For the first time, there is a crack in the spreadsheet’s armor, and we are capturing this opportunity to disrupt the market with a new scheduling tool. While the market is saturated with guest-management solutions, event operations solutions are scarce and often prohibitively expensive.
Blue Ocean Strategy: The project management industry primarily caters to process-oriented projects, leaving a gap in the market for time-dependent project solutions. Current practices for time-dependent projects rely on a disjointed combination of spreadsheets, task management tools, and communication platforms. This presents an opportunity to introduce a cohesive and interconnected solution designed explicitly for time-dependent projects, capturing a significant portion of the market currently forced to adapt process-oriented tools to their needs.
We see an opportunity to raise a seed round in 2026. Contact us if you would like to explore this option over a digital coffee.
For Developers
Our software is focused on using C# across the entire tech stack. Contrary to common startup advice, we decided to take the time needed to build a strong foundation with the developer experience in mind. We avoid setting deadlines and aim not to change priorities mid-way through work. Tasks are not assigned but taken. We work fully remote without any routine travel. If you are an experienced C# developer, let’s talk! We can’t wait to show you our code base 🙌
The Founders
We each have over two decades of in-depth event experience. Want to know more?
- Considering our solution for your event?
- Want to know about our roadmap?
- Want to know more about us?
